Management Roles

Chair the briefing of Chief Officials, in doing so; establish the competition rules and regulations of the event in question.

Monitor the briefings of officials by the Chief (this should be done in conjunction with JOA members).

Ensure all technical checks are carried out by the Technical Manager and his team.

Liaise with Event Management Team (CD, TD, MM) throughout to check that all necessary preparation has been completed prior to meeting to brief Chiefs

Monitor the seeding and draws in track and field events where appropriate.

During the competition observe a representative sample of technical aspects of the officiating. In doing so, accrue a range of information about the meeting conduct (as in an ATO/ ITO role.)

Evaluate the performance of chief officials and event managers – this may be in conjunction with others and produce assessments to accompany report to UKA Technical Committee

Receive copies of all reports post the completion of the event and collate

Prepare a report for UKA Technical Committee to inform future post holders and the future event planning process

Oversee organisation from appointment to completion of competition reports

Be the first point of contact for the relevant competition for issues from the UKA office

Establish that all relevant paperwork has been sent to all competition officials

Confirm with Event Management that all necessary preparation has been completed prior to meeting to brief Chief

MEETING MANAGER

Meet and greet officials (or appoint someone to do this).

Distribute programmes to officials.

Supervise the distribution of any clothing. 

Supervise the collection of packed lunches.

Collect and approve expense claim forms during the meeting.

Supervise receipt bib numbers from Fast Track and deliver these to number stewards.

Agree with the press/ photocopying centre a number of start lists to be printed and put aside for competition management.  Collect and distribute these to all those who need them.

Obtain a master set of technical lists (field cards) from Results Company, copy these and distribute as necessary in liaison with Field Referee(s) and act as collection point for completed cards after each event

Supervise the distribution and collection of radios.

Arrange substitutes as necessary in consultation with UKA Office and Officials Coordinator in conjunction with the relevant  Peer Group.

Ensure that all required personnel are in place and liaise with relevant Chiefs substitutes as necessary.

Supervise any necessary system for the distribution of draw sheets and results.

Collect hard copies of field cards and deal with any record forms – a stock of relevant record forms to be available for completion by Chiefs.

Be the first point of contact in the event of a protest and act as link with relevant Chief/Referee

In the event of an appeal, provide a form for completion by the party making the protest

Act as Secretary for the JOA.

Maintain a trackside presence throughout the meeting, whenever possible, dealing with such issues as may arise from time to time.

Deal with any issues relating to accommodation.

Work with the CD and TD as part of Event Management Team throughout and maintain liaison with the NTD

TECHNICAL DIRECTOR

Ensure that all meetings are conducted within the appropriate IAAF/UKA rules for competition and technical requirements.

Carry out pre-event venue technical inspections.

Liaise with Chiefs prior to events with regard to technology being provided, etc

Agree the location of all field events.

Ensure that any necessary repairs/upgrades are carried out.

Ensure that all event sites are ready and fully equipped on the day.

Ensure that appropriate implements and all other equipment is available.

Liaise with the Technical Manager, before and during the event.

Be the sport’s link to technical service providers – TV, Event Presentation, Sports Timing, Results company and venue staff.

Be the sole arbiter of the final positioning of all equipment, including technical service providers’ and TV equipment.

Maintain a trackside presence throughout the meeting, dealing with such issues as may arise from time to time.

Supervise the work of venue staff, through their managers/supervisors.

Supervise the work of kit-carriers.

Produce site plans for each event at each venue with positions for officials, equipment, etc.

COMPETITION DIRECTOR

Co-ordinate timetable planning and sign off the final version as workable.

Advise Chiefs/Referees, in advance of any timetabling or production issues which may impinge on the conduct of their duties.

Run the meeting to time.

Wherever possible, be at the start of each track and field event.

Produce a detailed call-up schedule.

Be the link to Event Presentation production.

Be the final decision-maker on the conduct of the meeting, dealing with such issues as may arise.

Ensure that Field Referees are briefed and understand the system for getting athletes to presentation.