** Important temporary changes to the DBS process due to COVID-19 – please view the Disclosure and Barring Service gov.uk pages here for up to date changes **
On the 29 March 2004 UK Athletics became a Registered Body with the Disclosure and Barring Service (formerley the CRB). The Registered Body number being 22525500000.
In the early months few checks were carried out, as there was no formal system in place to manage the system. With the appointment of welfare officer in March 2005 that situation changed and the organisation has carried out some 9000 checks to date.
With the reduction of registered bodies UK Athletics have undertaken as an Umbrella Body to complete checks on behalf of athletics clubs who wish to vett any member who work or seek to work with children and young people in any capacity.
UK Athletics is also registered with Central Registered Body in Scotland and offer free Enhanced Disclosure Checks, through Disclosure Scotland, to all coaches and volunteers working with Under 18s in Athletics. This is managed by Scottish Athletics on behalf of the sport. This was extending in November 2006 to include Scottish Technical Officials.
Coaches and Officials in Northern Ireland are subject to the Pre Employment Check, which is managed by Northern Ireland Athletics Federation on behalf of the sport.
Disclosure & Barring Service Process
Disclosure of Information Guidelines
Code of Practise for Disclosure Information
The Use of Disclosure Information
Dear Registered Body
The DBS have updated the Identity (ID) checking guidelines for both Basic checks and Standard/Enhanced checks:
- Live video link can be used as an alternative for face to face examination of documents.
- Irish Passport Card has been added to Group 2b. This cannot be used with an Irish passport.
New documents available for Non EE applicants:
- A Permanent Residence Card issued by the Home Office to the family member of a national of a European Economic Area country or Switzerland
- A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question
Passport no longer required as an additional item for the following 3 documents:
- A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a derivative right of residence.
- A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
- A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a Government agency or a previous employer.
Transition Period
The new guidelines will run in parallel with the existing ID checking guidelines from 3 September 2018 until 3 December 2018, when the existing guidelines will cease to apply. You can start using the new guidance from the 3 September; however you have 3 months to transition to the new guidance as we understand you will need to make changes to any relevant literature and communicate the changes to your customers
The new ID checking guidelines will be available on the website from 3rd September 18. https://www.gov.uk/government/publications/dbs-identity-checking-guidelines
Please circulate this information to those within your organisation involved in the DBS ID checking process to make them aware of these changes.
If you have any questions about this please contact rbmanagement@dbs.gsi.gov.uk