What is a DBS?
A DBS (Disclosure and Barring Service) is a government department, which perform criminal record checks on a person for certain jobs, either paid or volunteering.
Do I need a DBS?
If you hold a qualification with UKA or a Home Country Athletics Federation, to be able to use this qualification you need to hold a UKA or a Home Country Athletics Federation licence card. In order to get a licence card to coach, lead or officiate, you are required to apply for a DBS certificate every three years. Your licence will expire and then be renewed when your DBS is.
How do I get a DBS?
You can apply for a UKA Disclosure and Barring Service check online. The application process can be accessed via your personal myATHLETICS portal. Log into your portal via Members Portal Login.
How long does a DBS take to complete?
The time it takes to process a DBS check depends on:
- the level of check
- if the details given for the check are correct
- what police force(s) need to be involved in the check.
I have received my certificate back, but the information it contains is wrong.
You can appeal to the DBS if you believe there has been a mistake with your certificate. If the records provided, e.g. wrong or irrelevant information on convictions or personal information, e.g. your name is spelt wrong; you have the right to appeal.
You can issue an appeal within three months of the DBS certificate being issued.
You can appeal against a mistake in records by completing a certificate dispute form here.
What happens if I have a criminal record?
Having a criminal record doesn’t mean you cannot work/volunteer in athletics. Every person’s case is different. If you have a criminal record, it will show on your DBS certificate and you will be required to send your certificate to UKA or the relevant Home Country Athletics Federation to view. A decision will be made on the information on the certificate.
My DBS certificate has come back with a criminal conviction.
You will be contacted by UKA or relevant Home Country Athletics Federation and asked to email a PDF or post your certificate to us. This is so a decision can be made on whether the conviction will impact the sport.
How long do DBS Certificates last?
There are no expiry dates on DBS certificates, but UKA and the Home Country Athletics Federations ask for a new application is made every three years. This is so the information on the form is kept up to date.
How do I renew my DBS?
You can renew your UKA Disclosure and Barring Service check online. The application process can be accessed via your personal myATHLETICS portal. Log in to your portal via myATHLETICS Portal Login.
What documents can I use to validate my application?
I have my DBS certificate, but haven’t received my licence.
Please contact UKA Licensing (licensing@uka.org.uk) for queries regarding your licence.
How do I get a DBS for a junior parkrun?
For parkrun DBS applications, please email dbs@uka.org.uk with your full name, address, email address, date of birth, and parkrun barcode ID. You will then be sent a username and password, which will allow you to apply for a DBS.
How can I track my DBS application?
You can track your DBS application via this link.
You will need a reference number for your application and your date of birth.
The DBS state they have posted my certificate, but I haven’t received it.
You can ask for a reprint of your certificate here.
Where can I find more information?
Emergency: 999
Non-Emergency: 101
Clubs should have the number for their local Police child protection officer.
Local Authority Children Services
In an emergency, the Samaritans will be able to provide this number.
Advice on internet safety
Internet Watch Foundation (IWF)
The Internet Watch Foundation (IWF) is the only authorised organisation in the UK which, amongst other things, provides an internet ‘hotline’ for the public to report their exposure to potentially illegal child abuse images.
24-hour free and confidential telephone Helpline that provides counselling, information and advice to anyone concerned about a child at risk of ill treatment or abuse.
NSPCC – Child Protection in Sport Unit
The Unit was founded in 2001 to work with UK Sports Councils, National Governing Bodies (NGBs), County Sports Partnerships (CSPs) and other organisations to help them minimise the risk of child abuse during sporting activities.
Disclosure and Barring Service (DBS)
Nationwide, non-religious, non-political 24 hour confidential support.
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UK’s Leading charity supporting anyone affected by eating disorders.
Provide advice and support to empower anyone experiencing a mental health problem